So, you need some sort of HR tech or talent management solution, but where do you even begin? Talent management software is so broad: encompassing all the talent management suites, integrated HR systems, and other all-in-one HR tools that attempt at doing it all: recruiting, training, payroll, scheduling, benefits, etc. The process of searching, evaluating, purchasing, and deploying a talent management solution is not as simple as it once was, so we’ve put together five best practices for selecting talent management software.
There’s no such thing as a one-size-fits-all approach when it comes to talent management software. Solutions today come in a variety of different flavors, each features a particular set of capabilities, strengths, and drawbacks. Choosing the right vendor and solution is a complicated process—one that requires in-depth research and often comes down to more than just the solution and its technical capabilities.
Here at Solutions Review, it’s our job to help simplify that process. To that end, we’ve created a variety of buyer resources and articles to speed the evaluation of enterprise technology solutions. In our Talent Management Buyer’s Guide, we offer readers a full talent management market overview. This includes company and product profiles and best use cases for the top-24 providers, ten questions for prospective talent management buyers, and our bottom line analysis.
Aside from our resources, we’ve provided you with five best practices you should take to help you make the best software choice for your organization.
Do Your Research & Pay Attention to Details
When doing your research, it’s important to take note of little details (like features and capabilities) each platform offers. It’s common for your eyes to glaze over or for solutions to start seeming the same when you’ve been researching them for long periods of time. To avoid this, move beyond the big picture and start digging down to the specifics. Examine the small details such as design or layout. Does one system have a more intuitive and simple user interface? Will this one be more easy to train employees with over the other? Is there a feature you really like that one talent management software has that another does not?
Figure Out Exactly What You Need or Want
Put aside your search for a minute – minimize all your open Internet tabs, save and close any spreadsheets you may have open, and discuss with your team what it is that you want the talent management or HR tech solution to accomplish. What features do you really want or need? Do you need software that manages hiring first or do you want something that can integrate with your payroll software? Finding a way to phrase what you want the most can help clarify your purpose.
Communicate & Involve Everyone
If your staff, employees, team, etc. won’t use the software – what’s the point of even implementing it? It’s important to communicate with everyone in the organization about information regarding the new HR management tool selected to be implemented. Tell your team why you picked it, what problem it solves, and how to use it effectively in your work environment. Maybe make some internal documentation that teaches your team about how to use the new system, to make sure everyone’s on the same page with it.
List Pros and Cons
A pro’s and con’s list is extremely helpful, especially for those needing a visual aid or who work better by thinking out loud. Making lists, in general, can be one of the most effective ways to come to a final decision. Set it up so you have your top five talent management solutions (or whatever number you feel necessary) in one column, and in the other columns list how each solution either fits your business needs and/or what they are missing. If you’re in the middle of a talent management software search and feel completely lost, we highly recommend making a pros and cons list.
Ask for Help
When you’re getting started with a new software system, you’re bound to have questions and concerns. So ask. Just like your company, the software providers that make the tools you use want their products to work well for you. Don’t hesitate to suggest new features, either. A software company won’t always be able to accommodate requests (and you shouldn’t adopt a tool assuming that you’ll be able to change it). But many vendors take customer suggestions very seriously and have a rapid product development cycle that allows for such flexibility.
Looking for more? Download our talent management buyers guide and check out the top-24 products available in the market with full page vendor profiles, key capabilities, and questions to ask yourself and the vendor before purchasing a talent management solution. For those just starting the talent management software search process, this is truly the best resource to help get you going.